Coordinators

Role of a Campus Coordinator

Coordinators recruit AmeriCorps members, process AmeriCorps enrollment applications, monitor AmeriCorps members’ service term, and work with AmeriCorps members to successfully exit them from the program so they can receive the Education Award.

Coordinators play a key role in ensuring the success of Utah Campus Compact AmeriCorps Members. Many of our Coordinators take on the role of managing Members in addition to existing responsibilities at their institution. Utah Campus Compact is grateful for the hard work our Coordinators accomplish and their dedication to promoting community engagement in higher education.

Thank you Coordinators for getting things done!              

As a Campus Coordinator would I have to take specific training?

Yes, new Campus Coordinators will receive training on the responsibilities, processes, and various websites associated with the Utah Campus Compact AmeriCorps Program.

Coordinators are required to attend a Quarterly Conference Call where additional training and updates will be shared.

Coordinators are required to attend a yearly In-person training to prepare for each new grant year.

As a Campus Coordinator would I need to attend every orientation given to our members?

No, Campus Coordinators are only required to attend one orientation each new grant year.

When are UCC’s enrollment dates?

Enrollment period begins August 15, 2017 and goes until August 14, 2018 (dependent on the availability of slots). There are two enrollment start dates each month, the 1st and the 15th.

If a member is ready to exit, when should I contact UCC about it?

At least two weeks before the member completes their hours. Email americorps {at} utahcompact(.)org to inform us the member is ready to exit and that we need to unlock their Exit Form.

IPT ( www.runipt.com )

This is the website where members will start their online enrollment for the program and track their term progress. Coordinators will be able to view all Service Hour Records and Progress Report forms in IPT to make sure members are on track. Additionally, Coordinators will upload certain Enrollment and Exit documents to demonstrate member eligibility and term completion. Coordinators must be trained in IPT before they can receive their login information.

Box ( app.box.com )

Box is a file sharing platform used by UCC Staff and Campus Coordinators to share specific forms and documents during the program year. Coordinators must have their own login credentials to access these forms.

Trello ( trello.com )

Trello utilizes boards, lists, and cards to enable organization and project management for teams of individuals. This is the website where coordinators will be able to track the enrollment and exit process for their enrolling and exiting members. We encourage coordinators to check Trello often to view the status of a given member’s enrollment or exit. A tutorial for new Trello users is accessible for current Coordinators in Box.

Here’s a link to the IPT(Intern Placement Tracking) guide for campus coordinators:

https://heritage.utah.gov/wp-content/uploads/Program-Director-User-Guide.pdf?x15791

The Utah Commission on Service and Volunteerism seeks to enable individuals, communities, and organizations in Utah to benefit from the service, power, skills, and passion of volunteers. In partnership with the Corporation for National and Community Service, the Commission funds and supports the Utah Campus Compact AmeriCorps Program. Coordinators are encouraged to visit the Program Director Resources provided by UServe on their website for additional information about the program, including IPT Guidebooks and legal provisions.
 
Corporation for National and Community Service (https://www.nationalservice.gov/
 
CNCS is a federal agency that helps millions of Americans improve the lives of their fellow citizens through service. The Corporation works hand in hand with local partners to tap the ingenuity and can-do spirit of the American people to tackle some of the most pressing challenges facing our nation. CNCS funds and supports all AmeriCorps Programs throughout the nation in addition to housing other service oriented programs like Senior Corps, the Social Innovation Fund, and the Volunteer Generation Fund. Visit their website for more information about AmeriCorps throughout the nation.