EAP AmeriCorps FAQ

Prospective AmeriCorps Member FAQ’s

Why join the AmeriCorps program?

AmeriCorps members have the opportunity to serve for a year while making America stronger, healthier, and safer. When you join AmeriCorps, you use your energy, ideals, and talents to help others. Plus, you’ll earn money for your education, learn to be a leader, and gain real job skills.

What are the benefits of becoming an AmeriCorps member?

Members in the Utah Campus Compact AmeriCorps program will earn an Education Award ranging from $1,221-$2,887 after successfully completing their term. Members will also: increase personal growth in a professional setting, receive a Certificate of National Service, and build up their resumes.

Am I eligible to enroll in the AmeriCorps Program?

To be eligible, an AmeriCorps participant must be at least 17 years of age or be an out-of-school youth 16 years of age at the commencement of service and has not left school to join AmeriCorps. 

You must be a U.S. citizen, U.S. national, or legal permanent resident alien of the United States to be an AmeriCorps member.

You must be affiliated with a Utah Campus Compact institution in order to enroll in the program. View this list of institutions and contact the assigned campus coordinator to see if there is a Utah Campus Compact AmeriCorps Program at your institution.  

How do I get started?

Contact the person on your campus who coordinates the AmeriCorps Program and find out if there is a slot available for you to participate! Click this link to find out who your campus coordinator is.

Will I get any training before I start?

Yes! All prospective members must complete an orientation prior to beginning their term of service. Click on this link to locate online orientations. Ensure you have contacted your campus coordinator prior to signing up for an orientation.

What is the enrollment period for the Utah Campus Compact AmeriCorps Education Award Only Program?

Enrollment period begins August 15, 2016 and goes until August 14, 2017 (dependent on the availability of slots). There are two enrollment start dates each month, the 1st and the 15th.  

After I complete the AmeriCorps Orientation, what do I do next?

  1. Complete Enrollment Information form (emailed to you from americorps {at} utahcompact(.)org)
  2. Complete fingerprints or schedule a time to get fingerprints done (click here to view locations)
  3. Review and sign the Position Description form with your site supervisor (physical document provided to you by your campus coordinator)
  4. Complete Enrollment Eligibility form (in IPT)
  5. Complete Member Service Agreement form (in IPT)
  6. Set up a meeting with your campus coordinator to complete Enrollment Checklist
  7. Receive invite and create an account with my.americorps.gov
  8. You have 30 days from your start date to complete all paperwork, so do not delay this process!

FAQ’s About Current Members

When are Service Hour Records and Monthly Progress Reports due?

Service Hour Records and Progress Reports are due on the 1st of the following month

How do I log my hours?

To log hours on our Time Tracking system (IPT), please follow the instruction below:

  1. Log into IPT (www.runipt.com)
  2. Click on “My Forms”
  3. Click “View” on the Service Hour Record form you want to work on
  4. Dropdown menu items correspond to your focus area (see Service Hour Record Form Explanation)
  5. Accurately divide Member Development hours and Direct service hours in correct columns
  6. Leave Fund Raising as zero hours (fundraising is not allowed)
  7. Do not count more than 60 hours in one week (Sunday-Saturday)
  8. Do not record hours before they were actually served. This is considered as fraud.
  9. Click Save after you are done logging your hours.
  10. Sign your name electronically at the bottom of the form at the end of the month to submit the form.

Where do I submit the Monthly Progress Reporting form?

Monthly Progress Reports are located in IPT (www.runipt.com).

How long does my great story have to be in the progress report?

Minimum of 1 paragraph. This is the member’s chance to share the impact that they’re making on their service site and/or the people they serve.  

What is the Volunteer Mobilization Project?

The Volunteer Mobilization Project is required for all AmeriCorps members during their service year. Each member must recruit a minimum of five non-AmeriCorps volunteers to add value to the member’s service site. This project must either directly benefit the service site and/or the community the members serves. Requirement for the project are:

  • Recruit a minimum of five non-AmeriCorps volunteers (volunteers can be family members, friends, neighbors, etc.)
  • There is no age requirement
  • Each member must serve a minimum time of one hour per volunteer.
  • Member will summarize the experience and it result in an online reporting forms during the month(s) in which project took place.
  • Member can do multiple projects throughout their term. Not all five volunteers have to participate in one project on one day. Projects can be spread out during the term.

Some ideas for Volunteer Mobilization Project are:

Education Focus Area: Recruit volunteers to clean and/or repair the site’s facilities, recruit volunteers to provide additional tutoring support, or recruit guests to come to teach students about a specific topic

Healthy Futures Focus Area: Recruit volunteers to collect, assemble, and distribute health care products/hygiene kits, and pamphlets

Capacity Building Focus Area: Recruit volunteers to promote non-profit services and resources

What can I count for Member Development hours?

Member development hours can account for up to 20% of the member’s total service term

  • Class time spent at member’s institution of higher learning related to their service (do not count homework)
  • Professional conferences and workshops related to member’s service
  • Faculty meeting/agency staff meetings or training related to the member’s service
  • Member may count time spent reflecting on their service either individually, with peers, and/or with site supervisors

Besides direct service and Member development, are there other activities I can account as hours?

Yes, members may count time spent voting and serving jury duty on their Service Hour Record forms. Also, if a member is serving in Armed Forces Reserve they may count active duty time on Service Hour Record forms. If you are serving in the Armed Forces Reserve and would like to count hours, please contact us for more information.

What are activities I cannot count as hours?

If it is not written in your Position Description, do not count them as hours! For example, members are not allowed to count hours toward their term for babysitting their nieces and nephews. Though this can be a valuable service to their family, it is not a type of service that is allowed in the Utah Campus Compact AmeriCorps Program.  

What are prohibited activities for an AmeriCorps member?

While wearing anything that affiliates you as an AmeriCorps member, you may not participate in or count AmeriCorps hours while engaging in any of the following activities:

  1. Attempting to influence legislation 
  2. Organizing or engaging in protests, petitions, boycotts, or strikes 
  3. Assisting, promoting, or deterring union organizing 
  4. Impairing existing contracts for services or collective bargaining agreements 
  5. Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office 
  6. Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials 
  7. Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization
  8. Conducting a voter registration drive or using CNCS funds to conduct a voter registration drive
  9. Providing abortion services or referrals for receipt of such services; and such other activities as CNCS may prohibit.
  10. Providing a direct benefit to— i. A business organized for profit; ii. A labor union; iii.A partisan political organization iv. A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 related to engaging in political activities or substantial amount of lobbying except that nothing in these 9 provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; and v. An organization engaged in the religious activities described in paragraph 3.g. above, unless CNCS assistance is not used to support those religious activities

*For more information refer to our Member Handbook

What is the code of conduct I must maintain while serving?

  • Members are expected to dress and behave appropriately.
  • Members always need to wear something that identifies them as an AmeriCorps member while they serve (button, pin, lanyard, name tag). Your Campus Coordinator will provide this to you when you are fully enrolled.
  • Members who commit certain crimes while serving will be exited from the program without award. Specific offenses, sexual harassment, and Drug-Free Workplace topics can be found in the member handbook on Utah Campus Compact’s website.
  • Members also have access to grievance procedures to ensure that their treatment in AmeriCorps is both fair and appropriate. You can find more information about our grievance procedure on Utah Campus Compact’s website.

*For more information please refer to our Member Handbook

I am done with my AmeriCorps hours, how do I exit the program?

  1. If you are done with your hours or at least two weeks away from finishing your term, contact your campus coordinator and let them know you are ready to exit!
  2. After you contact your campus coordinator, they will send you a list of items that must be completed before you can exit. These items will include: completing an Exit Form on my.americorps.gov, completing an exit survey, and setting up a time to meet with your campus coordinator to complete an Exit Checklist.
  3. It is your responsibility to complete all the exit items as written on the Exit Checklist. Utah Campus Compact cannot exit you with award until all items are done.
  4. You have 30 days from your last day of service to exit the program, so do not delay this process!

FAQ’s About Campus Coordinator’s Responsibilities  

What is the role of a Campus Coordinator?

Recruit AmeriCorps members (if working with partners outside of campus entity’s academic programs), process AmeriCorps enrollment applications, monitor AmeriCorps members service term, and work with AmeriCorps members to successfully exit them from the program so they can receive the Education Award.

As a Campus Coordinator would I have to take specific training?

Yes. Campus Coordinators must be trained on how to use IPT by Utah Campus Compact staff. IPT is the website that contains all member information, enrollment forms, as well as the time tracking system for members.

As a Campus Coordinator would I need to attend every orientation given to our members?

No, Campus Coordinators are only required to attend one orientation each new grant year.

When are UCC’s enrollment dates?

Enrollment period begins August 15, 2016 and goes until August 14, 2017 (dependent on the availability of slots). There are two enrollment start dates each month, the 1st and the 15th.

If a member is ready to exit, when should I contact UCC about it?

At least two weeks before the member completes their hours. Email americorps {at} utahcompact(.)org to inform us the member is ready to exit and that we need to unlock their Exit Form.

What are the websites I need to have access to?

  • Www.runipt.com – website for member enrollment and tracking system
  • Www.box.com – website that contains training materials, guidebooks, and additional useful documents for coordinators
  • Www.trello.com – website to track and monitor the progress of member enrollments and exits.

Site Supervisor FAQ

What is the Utah Campus Compact AmeriCorps Program?

This program is an intensive volunteer program which allows students that regularly volunteer in their community (average minimum of 5.75 hours per week for a full year) to serve while continuing their education. Service is not random, one-time, or short term. Members who complete their hours and other requirements as described in the member Position Description, will earn an Education Award ranging from $1,221 – $2,887 through the National Service Trust.

What are the responsibilities of being a Site Supervisor?

Site supervisors will be responsible for approving Service Hour Records for AmeriCorps members using an online system each month the member is enrolled in the AmeriCorps Program. Site supervisors must ensure that all hours are correct and accurate to the best of their knowledge, site supervisors must also ensure that both member and site supervisor does not approve hours before they are actually served. Site supervisors have the ability to clear signatures for Service Hour Record corrections. They will also be responsible for reporting on member service by completing Pre and Post Assessments.

Site Supervisors must be able to ensure the following below and in the Position Description:

  • I understand that as site supervisor, I will be responsible to complete a brief assessment on the impact of AmeriCorps members for each member, once a year.
  • I understand that as site supervisor, I cannot be related by blood or marriage to any other project staff or responsible Corporation program staff.
  • I understand that members and their mobilized volunteers cannot duplicate, supplant, or displace any existing volunteers, staff, contracts or efforts at my organization.
  • I understand the prohibited activities members cannot engage in while serving and will ensure they, or their mobilized volunteers, do not perform any prohibited activities while serving on AmeriCorps time.
  • I will complete the Site Supervisor AmeriCorps Orientation within the same week the member begins their term of service.
  • I will ensure that an AmeriCorps poster is displayed at my organization while a member serves at my organization. Utah Campus Compact will mail this to your site.
  • I understand that until the site supervisor has received notification from UCC that an AmeriCorps Member has cleared the criminal history check, the member must be accompanied while serving vulnerable populations.
  • I will allow members to vote, attend jury duty, and attend National Guard responsibilities while serving and understand that members can count this time as part of their AmeriCorps service.
  • I understand that in partnering with Utah Campus Compact, I, or a designated represen tative (site supervisor) from my organization, will be responsible for verifying members’ Service Hour Record once a month within 5 business days of the previous month’s close (calendar provided).

Are there trainings I need to complete?

 

Click here more details.

been fully enrolled in the program, site supervisors will receive an email from ipt_emailer {at} secureserver(.)net containing their login information to our online system called IPT. This email will give site supervisors instructions on how to log in and what forms they will need to sign.

Utah Campus Compact will hold monthly Live Webinars for our site supervisors to receive training and to have questions answered. These Live Webinars are not a requirement but will be very helpful. Site Supervisors will also receive monthly support emails from UCC providing program updates and reminders for site supervisors.

Please contact Amy Wiscombe, AmeriCorps Program Manager anytime if you have any questions or need further clarification at amyw {at} utahcompact(.)org – 801-585-7108

 

 

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