Site Supervisors

Role of a Site Supervisor

Site supervisors support AmeriCorps members serving at their non-profit or government agency from the beginning of their enrollment to the end of their term by doing the following:

  • Site supervisors ensure that the service activities completed by the member align with those described in the member’s Position Description, and that these activities do not fall under the list of prohibited activities listed under the “Current Member” tab.
  • They provide oversight for these activities by reviewing and approving the member’s time sheets (the Service Hour Record Form) each month.
  • They asses the impact of the member’s service by completing an assessment at the beginning and end of the member’s term.
  • They support the member in recruiting and managing volunteers in order for the member to complete their Volunteer Mobilization Project.

As Site supervisors review the Service Hour Record Forms for their members each month they should consider the following:

  • Site supervisors must ensure that all hours are correct and accurate to the best of their knowledge.
  • Site supervisors must ensure that both member and site supervisor have not approved hours before they are actually served.
  • Site supervisors have the ability to clear signatures for Service Hour Record corrections. 

Site Supervisors must be able to ensure the following below and in the Position Description:

  1. I understand that as site supervisor, I will be responsible to complete a brief assessment on the impact of AmeriCorps members for each member, once a year.
  2. I understand that as site supervisor, I cannot be related by blood or marriage to any other project staff or responsible Corporation program staff.
  3. I understand that members and their mobilized volunteers cannot duplicate, supplant, or displace any existing volunteers, staff, contracts or efforts at my organization.
  4. I understand the prohibited activities members cannot engage in while serving and will ensure they, or their mobilized volunteers, do not perform any prohibited activities while serving on AmeriCorps time.
  5. I will complete the Site Supervisor AmeriCorps Orientation within the same week the member begins their term of service.
  6. I will ensure that an AmeriCorps poster is displayed at my organization while a member serves at my organization. Utah Campus Compact will mail this to your site.
  7. I understand that until the site supervisor has received notification from UCC that an AmeriCorps Member has cleared the criminal history check, the member must be accompanied while serving vulnerable populations.
  8. I will allow members to vote, attend jury duty, and attend National Guard responsibilities while serving and understand that members can count this time as part of their AmeriCorps service.
  9. I understand that in partnering with Utah Campus Compact, I, or a designated representative (site supervisor) from my organization, will be responsible for verifying members’ Service Hour Record once a month within 5 business days of the previous month’s close (calendar provided).

New Site Supervisors are required to view the following slides about their role and responsibilities.

After an account has been created site supervisors will receive an email from ipt_emailer {at} secureserver(.)net containing their login information to our online system called IPT. This email will give site supervisors instructions on how to log in and what forms they will need to sign.

Utah Campus Compact will hold monthly Live Webinars for our site supervisors to receive training and to have questions answered. These Live Webinars are not a requirement but will be very helpful. Site Supervisors will also receive monthly support emails from UCC providing program updates and reminders for site supervisors.

The following tutorial explains how a Member can correctly complete their Service Hour Record Form. Site Supervisors may view this video for added perspective.

In order for a UCC AmeriCorps member to serve at your non-profit or government agency the site must complete a Qualified Site Contract for the grant year the member is serving in. It is the member’s responsibility to ensure this document is completed; however, site supervisor are encouraged to assist their members in delivering this contract to the appropriate individual if needed.  You may view and print this document by selecting the following link:

Qualified Site Contract

Sites hosting AmeriCorps members are responsible for administrating the American with Disabilities Act survey to ensure individuals of all abilities have the opportunity to serve at the organization. This survey should be completed every 3 years or when structural changes have been made to the site facilities. You can view and print the survey by selecting the following link:

ADA Checklist

What is the Utah Campus Compact AmeriCorps Program?

This program is an intensive volunteer program which allows students that regularly volunteer in their community (average minimum of 5.75 hours per week for a full year) to serve while continuing their education. Service is not random, one-time, or short term. Members who complete their hours and other requirements as described in the member Position Description, will earn an Education Award ranging from $1,230 – $2,215 through the National Service Trust.